There won’t be any roller training on the 14th/21st February. Sessions will resume on the 28th February through to the 21st March, with the club time trials starting on the 28th March.
Following the resignation of Sue Holliday as club chairman the General Secretary Dennis Dale has assumed the position of acting chairman. Following verbal requests he intends to call an Extraordinary General Meeting early March to elect club officers to vacant positions.
To call an EGM in these circumstances he must have requests from at least 10 members, (Rule 11b) he has received five so far.
If the required number is received an official calling notice will be published giving at least 10 days notice of the meeting (Rule 11b again)
At the moment there are three positions to be filled.
One request has been received to debate the future direction of the club.
ANNUAL GENERAL MEETING
FRIDAY 2 nd February 2018
STARTING 19.30 at the CLUBROOM
Minutes of the last AGM 3rd February 2017
Matters arising from last minutes
General Secretary's Report
Club runs Secretary's Report
Racing Secretary's Report
Membership Secretary's Report
Social Secretary's Report
Clothing Co-ordinator's Report
Clubroom Maintenance Coordinator's Report
ELECTION OF OFFICERS
Clubroom Maintenance Coordinator
Clubroom Rota Coordinator
ELECTION OF DELEGATES TO AFFILIATIONS
Cycling Time Trials
N and D C A
Cyclo- Cross League
MEMBERS' AGENDA ITEMS
1. Proposed Pete Semler. Seconded John Wright.
The club to buy or rent a Wattbike for the benefit of members
2. Proposed Dennis Dale. Seconded Tessa Cox.
Request the Webmaster to provide a ‘member's only' section on the club website, separate from the Forum, to contain confidential information such as meeting minutes, club kit prices and contact details.
3. Proposed John Wright. Seconded Craig Hamilton.
Form a sub-committee to discuss and consider the future of the club rooms. It is proposed that a review of the activities of the Club Hall be undertaken and an open letter or email sent to all members so as to allow them to express their opinions as to what we should do to increase usage or make the hall more attractive to the membership. See discussion notes below.
4. Proposed Jonathan Evans. Seconded David Gill.
Make changes to the Club website, move to an alternative hosting package and share with other club websites to facilitate improvements and reduce costs. See discussion notes below.
5. Proposed Martin Smith. Seconded Pete Semler.
Change to club rules. See discussion notes below.
A). The following new rule (12(i)) be inserted after existing Club Rule 12(h):
a. Any vote cast by email or post must be received 48 hours in advance of the meeting.
b. A vote by email or post may be disallowed by agreement between the Chairman, General Secretary and Treasurer if the agenda item is of such significant importance that a decision cannot be made without public debate.
If a vote by email or post is disallowed the decision and reason must be published with the meeting agenda.
c. If the wording of an agenda item is varied during a meeting the Chairman must postpone the vote on that item to the next club meeting if the Chairman considers it likely Club Members who voted by email or post will want to change their vote as a result.
B). Existing rule 12(j) be replaced by the following:
C). Existing rule 16 be replaced with the following:
Set date schedule for 2018 CMM's and the 2019 AGM
Any Other Business
At Chairman's discretion
Member Proposals 1 and 3 - John Wright
Increasingly the clubhouse is used less and less. Its operating costs remain relatively constant and take up a large proportion of the clubs income. A number of conversations have suggested that:-
Roller sessions are not in keeping with the current memberships approach to training It has been suggested that a WATT bike be rented as this is a calibrated training device and can be used to improve riding style and optimise power output. It has also been suggested that we go online racing with activities like Zift using web connected Turbo trainers.
Cycle activities the club organises for its members are almost exclusively around the weekend rides plus one TT. There appears to be a need to offer organised events that engage large proportions of the membership (possibly an Audax etc).
Do we need the pool table can the space be freed up.
Do we need to store so much in the back of the Hall
Member Proposal 4 - Jonathan Evans
I have put myself forward to replace David Gill as Webmaster and I may not be able to attend the AGM. If I am elected I will need approval for the following. I have moved the A5 Rangers Cycling Club website to a new hosting package which allows me to host a number of sites for a fixed amount. With this, instead of charging the club the full hosting package (£41.76), I would like to share the cost between a number of sites. Namely, my own site, the club's, and the N&DCA.
As the N&DCA hosting has (at the time of the clubs hosting renewal) just been renewed I am happy to simply split the cost with the club (£20.88 each), myself for the current term, allowing me to prep for migrating the N&DCA site, and then at renewal (August next year) split the cost three ways between the club, the N&DCA and myself, at which point I will set-up my own site on the host (which I am not in any great hurry to do).
I am of course happy to offer full transparency with this and provide access to the hosting if/when requested. And should I wish to add more sites to the host, I will discuss this with the club first and equally split the renewal cost to provide further savings. Though at this point I have no other sites in mind. Is this something you are happy for me to do?"
Member Proposal 5 - Martin Smith
All members of the A5 Rangers have the right to, and should be encouraged to, fully participate in the running and activities of the club. The running of the club is very important and affects the activities which the club's members participate in. Many members are active and engaged in the running of the club, however, many other members are not able to participate in the same way due to family, work and other commitments. To avoid prejudicing the rights of members and for decision making to be as inclusive as possible amendments are proposed to the Club Rules to introduce email/ postal voting.
This proposal does not intend email / postal voting to be used as a substitute for attending club meetings, to prevent discussion and nor is it intended to be the primary method of voting. It is instead intended as a supplement to voting in person when members cannot attend a meeting and it has the aim to encourage and grow participation in the club we all enjoy.